Meeting Planning Preferences

Which weekdays generally suit you for a meeting? Select all that apply.

Choose any that apply:

• Monday
• Tuesday
• Wednesday
• Thursday
• Friday

Which times of day suit you? Select all that apply.

Choose any that apply:

• Before 9:00
• 9:00 to 12:00
• 12:00 to 15:00
• After 15:00

What is the longest meeting length that works for you?

Choose one:

• 30 minutes
• 45 minutes
• 1 hour
• 90 minutes
• 2 hours or more

Which meeting format do you prefer?

Choose one:

• In person
• Online
• Hybrid
• No preference

If we meet in person, where would you prefer?

Condition: Shown unless online only was chosen

Choose one:

• At our offices
• At an external venue
• No preference

Which video-call tool do you find easiest to use?

Condition: Shown unless in person only was chosen

Choose one:

• Microsoft Teams
• Zoom
• Google Meet
• Other
• No preference

Do you have any accessibility needs we should plan for?

Choose one:

• Yes
• No

Please describe what we should arrange.

Condition: Shown when accessibility needs were reported

Open answer

Rank these agenda areas by importance to you (1 = most important).

• Progress updates
• Planning and priorities
• Solving current problems
• Training or knowledge sharing

For each row: choose one from a list:

• 1
• 2
• 3
• 4

Is there a topic you would like added to the agenda?

Open answer

Would you like briefing material sent before the meeting?

Choose one:

• Yes, a short pack helps me prepare
• Only if essential
• No

Which refreshments would you like provided? Select all that apply.

Condition: Shown unless online only was chosen

Choose any that apply:

• Coffee and tea
• Light snacks
• Lunch
• None needed